Accounts payable executive job
Accounts payable executive job
Job description
Job Title: Executive / Sr. Executive – Accounts Payable (Global Shared Services)
Location: Noida, India
Reports To: Assistant Manager / Manager – Finance
Shift: Flexible (Ability to work in 24×7 shifts)
Role Overview
As an Executive/Sr. Executive in our Global Business Services (GBS) division, you will be responsible for the end-to-end Accounts Payable (AP) lifecycle for our global entities. This role requires a high level of accuracy, a “zero-defect” mindset, and the ability to collaborate across international borders to ensure seamless financial operations.
Key Responsibilities
1. Invoice & Expense Processing
• End-to-End Invoice Management: Administer and process PO and Non-PO invoices using global ERP systems (IFS, SAP, or Oracle).
• 3-Way Matching: Perform rigorous 3-way matching (Invoice-PO-GRN) to ensure billing accuracy.
• Tax Compliance: Ensure appropriate application of Taxes/VAT/GST on all international invoices.
• Employee Reimbursements: Audit and process employee time and expense reports, ensuring timely reimbursement and accurate cost-center allocation.
2. Intercompany & Reporting
• Intercompany Accounting: Book and allocate intercompany invoices, perform monthly reconciliations, and manage netting and accruals from the buyer’s perspective.
• Financial Reporting: Generate AP-related reports for management review and perform open balance analysis.
• Month-End Activities: Drive month-end closing activities, including the booking and reversal of accruals for project and non-project activities.
3. Payments & Vendor Relations
• Payment Execution: Manage supplier payment runs (BACS, WIRE, Foreign, and EFT) in accordance with the global payment calendar.
• Dispute Resolution: Liaise with the Procurement and Operations teams to resolve GRN discrepancies and supplier billing inquiries.
• Vendor Reconciliation: Perform regular vendor statement reconciliations to ensure ledger integrity.
4. Process Excellence
• Internal Help Desk: Act as a point of contact for internal and external queries, providing excellent customer service.
• Continuous Improvement: Identify root causes of recurring issues and suggest process improvements to enhance efficiency.
Candidate Profile
Experience & Education:
• Education: Bachelor’s degree in Accounting, Commerce, or a related field.
• Experience: 2–5 years of core Accounts Payable experience within an International BPO, KPO, or Shared Service environment.
• Technical Proficiency: Mandatory hands-on experience with IFS, SAP, or Oracle. High proficiency in MS Excel is expected.
Key Skills:
• Global Knowledge: Strong understanding of International Accounting Standards and global VAT/Taxation.
• Communication: Excellent written and verbal English communication skills for interacting with global stakeholders.
• Analytical Rigor: A “zero-defect” mindset with extreme attention to detail and data accuracy.
Personal Qualities:
• Agility: Ability to handle extended working hours during month-end or quarter-end peaks.
• Adaptability: Comfortable working in a 24×7 shift environment to support different time zones.
• Team Spirit: A positive, enthusiastic attitude with a focus on supporting a constructive work culture.
Why Join Us?
You will be part of a dynamic Global Business Services team where your contribution directly impacts our global financial health. We offer a professional environment that encourages process innovation and career growth.
